The otris compliance suite is the tool for the operational implementation of your compliance programme. The software suite anchors the compliance processes you have developed in the company and contains three functional modules: whistleblower system, policy management and risk management.
Compliance stands on the one hand for adherence to laws and on the other hand for the fulfilment of ethical standards and requirements set by the company itself. Compliance violations can result in high fines and reputational damage that endanger the existence of the company. An elementary prerequisite for preventing violations is a functioning CMS (compliance management system). The elaboration of the content of a CMS is demanding. An equally great challenge is the implementation and maintenance of the system.
The otris compliance suite systematically supports prevention, clarification and the organisation of measures. Managing guidelines, detecting violations, identifying risks and implementing measures – the suite optimises a process-controlled approach in the central compliance areas. With otris compliance, you document your compliance organisation and store workflows that guide users in the structured processing of their tasks. The documentation of your compliance activities is automated: The system registers your operational activities – from the delivery of a policy to the follow-up of a measure to the processing of received notices.
otris compliance
All relevant information and documentation is collected in otris compliance and is available to the decision-makers in your company in a centralised and clear manner.
Features that distinguish our compliance suite
Usability. Simple and intuitive.
Ease of use through a software interface that has been thought through down to the last detail is a top priority in all otris developments. With little effort, the user learns how to work quickly and efficiently with otris compliance. The excellent usability of the software improves acceptance, especially for data room users (e.g. policy or questionnaire recipients).
Integration. Smooth and platform-independent.
otris compliance is a browser-based application and therefore does not require installation on users’ workstations. The solution is platform-independent and integrates into your IT environment without complications. Standardised interfaces enable smooth communication with existing systems. Not only the technical work with the solution, but also the administration as well as the individual design of the programme interface is done comfortably via the web browser.
Scope of functions. Customisable standard software.
In order to adapt the software functional scope to the given requirements, companies choose function modules in different editions and combine extensions as needed. If there are further requirements that this standard functional scope does not cover, otris consulting implements customisation according to need. From a simple data field extension to complex interfaces to third-party systems – the architecture of the software is so open that even extensive customisations can be implemented with manageable effort.
Scalability. Uncomplicatedly expandable.
Not only the range of functions, but also the number of users can be expanded quickly and easily. For example, you can start at the department level and test the practicality. Gradually, you can easily include other departments.
On-Premises or cloud. Form of operation selectable.
On-premises or cloud – you are free to choose which variant you use. On-premises means that the solution is installed on a server at your company location. With a cloud variant, you access the servers of a secure data centre (location: Germany) and use the software from there. In both cases, you use a web browser to work with the solution.
A reliable team: your sense of responsibility and our software
Structure and overview are basic requirements for the implementation of a legally compliant compliance organisation. Communicating the growing number of procedures and guidelines, monitoring compliance, detecting violations and organising appropriate measures quickly becomes a complex undertaking in medium-sized and large companies. otris compliance helps you to manage your company-wide compliance organisation.
By using the otris compliance Suite, you use coordinated function modules. The combined use supports the holistic approach to compliance management.
- Extensive document control functions enable you to manage the creation, release and distribution of all guidelines in a targeted and company-wide manner. Employees thus receive exactly the documents that are relevant to them. This is a fundamental prerequisite for policy-compliant work and thus for the prevention of violations.
- If an employee – consciously or unconsciously – disregards guidelines, it is important that you can prove the implementation of your compliance measures. The software also helps you in this case, as the system documents your work and archives it in an audit-proof manner.
- Whistleblowing by employees and other stakeholders is essential when it comes to uncovering violations and taking timely countermeasures. The otris whistleblowing system motivates whistleblowers through guaranteed anonymity.
- Identifying compliance risks, assessing them and managing them with appropriate countermeasures and recurring controls is an essential CMS component. otris compliance provides a process-driven approach for this and supports you in the structured processing of risk analysis results.
otris compliance supports you not only in your operational work, but also in working more economically. Processes that you define when setting up the system increase the efficiency of your compliance activities. The user is guided by the predefined workflows and can concentrate fully on his content-related tasks. This is not only more economical, but also reduces the error-proneness of a complex compliance organisation. Simplify your responsibility for setting up and maintaining company-wide compliance management with otris compliance. The software establishes fixed compliance structures in your company. Once integrated into the existing software environment, the system helps you to future-proof the installation of a company-wide compliance management system.
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